Disclosures of information from student records are governed by the Federal Family Educational Rights and Privacy Act of 1974 (FERPA), provisions of state law relating to public records disclosure, and by University of California policy and procedures implementing these laws. These policies and laws are designed to protect your right of privacy, provide safeguards for the confidentiality of your records, and permit your access to your own records, as allowed by law.

Disclosure of Your Information

Per the UCEAP FERPA Notice, which is incorporated into this agreement, UCEAP does not release any personal information or student records to a third party, including your parent, guardian, spouse, or classmate, without your prior consent.

However, please note that UC policy is different.  Per UC Campus Activities Policy, Section 130.70, your campus may release certain directory information, as defined by your campus, without your consent.

Disclosures of your student records to outside parties, including parents, guardians, spouses, and/or classmates require your prior consent. However, the following are instances in which information can be disclosed without this consent:

  1. UC officials, including UC’s partners and providers, may process your student records in the course of the performance of their assigned duties;
  2. in connection with conditions of certain financial aid awards;
  3. when the campus is complying with a judicial order or subpoena; and/or
  4. during a health/safety emergency, etc.

Directory Information

UCEAP considers your (a) full name, (b) email address, (c) home UC campus, (d) class level, and (e) UCEAP program in which you are participating or did participate as Directory Information.

Preventing Disclosure

You also have the right to authorize UCEAP to share with third parties all your records and information.  You may do so by completing, signing, and submitting the UCEAP Release of Student Information to a Third Party Authorization Form.

Confidential Information

Everything in your record that is not part of the above list is considered confidential and will not be released without your specific and written consent, unless as allowed by law.

Duration of Consent

Your student record consents will be valid for the duration of your UCEAP program and our record retention periods, according to our UC Records Retention Schedule. You may update your consents at any time.

Consent Updates, Questions, & Complaints

  • You may update your consents at any time via the student portal settings.
  • For questions or complaints, please contact the UCEAP Data Privacy & Compliance Officer at privacy@uceap.universityofcalifornia.edu.

Data Controller: The Regents of the University of California

Contact: UCEAP Data Privacy & Compliance Officer – privacy@uceap.universityofcalifornia.edu 
Purpose: Dissemination of student contact information
Legal Basis: Consent