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How to Make Payments for UCEAP

Payment to UCEAP for program fees is required when financial aid is insufficient, or no financial assistance is received.  There are two primary payments: the first payment and the final payment.

  • The first payment is considered a deposit and applied to the program fees. Students expecting to receive financial aid to cover UCEAP program fees do not need to pay the deposit. The first payment is waived for students receiving financial aid. 
  • The final payment is meant to clear any outstanding balance on the UCEAP Portal account before the student goes abroad. Students can make as many payments toward the outstanding balance leading up to the final payment deadline. 

Where to find the payment schedule and due dates

The payment schedule and dates can be found in the student’s application in the UCEAP Portal. 

If you are a parent, family member, or supporter of a student and want to see the payment schedule but cannot access the student’s UCEAP Portal account, start by locating the program (use the search tool and type the program name). Open the program’s Cost page and select answers in the dropdowns to show the customized program estimate and payment schedule. 

Making payments for UCEAP study abroad programs

To make a payment for your study abroad program, you will need the following information: 

  • The amount you want to pay. 
  • Your preferred method of payment: 
    • If paying by electronic check: the bank routing, account, and account holder name. 
    • If paying by card: the card number, expiration date, security code, and payment zip code. 

Instructions to make payments

  1. Log in to the UCEAP Portal, locate the Fees and Payments, and click the Transact Payment Portal button. The UCEAP Transact payment portal will open. 
  2. Scroll past the summary of what you owe and click the Make a Payment button. You will see your UCEAP balance. 
  3. Type the amount you want to pay in the Amount field. (To pay the entire balance, click the Balance button instead.) 
  4. Click the Continue button. A screen titled How would you like to pay appears. 
  5. Select your preferred payment method (card or electronic check) from the Payment method drop-down list. 
    • If paying by card, fill in the card number, expiration date, security code, and payment zip code in the appropriate fields. 
    • If paying by electronic check, fill in the bank routing number, account number, and account holder name in the appropriate fields. 
  6. Click the Continue button and review the information you provided for accuracy. 
  7. When finished, click the Pay button to complete the payment. 

A confirmation screen with the payment amount will appear. You will also receive a confirmation message by email. 

Note: Payments for UCEAP programs will appear as being sent to UCSB on statements, not UCEAP. 

Inviting parents/family members to make payments

Many students are supported by parents, family members, friends, and other supportive individuals who provide for a student’s financial needs. Students can invite those individuals to make payments for their UCEAP study abroad program or programs in the UCEAP Portal. 

It’s the student’s responsibility to set up individual payers accurately. 

To invite individuals to make payments for UCEAP, you will need the following information for each: 

  • The payer’s first and last name. 
  • Their email address. 

Instructions to invite outside payers to make payments: 

  1. Log in to the UCEAP Portal, locate the Fees and Payments, and click the Transact Payment Portal button. The UCEAP Transact payment portal will open. 
  2. Scroll past the summary of what you owe and click the Make a Payment button. You will see your UCEAP balance. 
  3. Click the Send a payer invitation button under Do you want help paying? A pop-up will appear where you can enter the payer’s information. 
  4. Type the payer’s first and last name into the appropriate fields. 
  5. Type the payer’s email address and confirm their email address in the appropriate fields. 
  6. Type a message to the payer to indicate why they are receiving the invitation. 
  7. Click the Send invitation button. 

An electronic invitation will be sent to the payer’s email address. The message will include a link and temporary login credentials they can use to submit payments. 

Note: Payments for UCEAP programs will appear as UCSB on statements, not UCEAP. 

How extended payment plans work

Students unable to pay their UCEAP Portal account balance in full by the final payment deadline can enroll in an Extended Payment Plan (EPP). An EPP is set up for three payments in three months, with the first payment being 50% of the balance due and the following two payments split equally. Payments begin the month after the final payment deadline.

For more information or to request an extended payment plan, please contact the program finance accountant. 

UCEAP Program Payment FAQs

Payments for UCEAP programs vary by location and term. See the payment schedule on the Cost subpage by program or in the UCEAP Portal under Fees and Payments. 

UCEAP requires a program deposit of $950. Students receiving financial aid are exempt from making the first payment. 

UCEAP accepts credit cards, 529 plans, electronic checks, and mailed checks. Cash payments cannot be accepted for UCEAP program payments. 

Late payments can be made to pay for UCEAP program participation; however, late payments will be assessed an additional $50 administrative fee. 

Yes. A $500 fee is required if a student withdraws from the program after the withdrawal date. Withdrawal fees will appear in the student’s UCEAP Portal. 

There is one circumstance when the fee will be waived. That is, if a student is not accepted into a program through no fault of their own (they met all the requirements, deadlines, etc.), the withdrawal fee and first payment fee (if applied) will be refunded. 

Withdrawal dates vary by program and term—the withdrawal date can be found on the program’s Cost subpage after selecting the student’s campus, etc. The withdrawal date is shown in the program estimate.  

Payment refunds depend on the timing of a student’s withdrawal. 

If a student withdraws from their program prior to the withdrawal date or is not accepted into the program through no fault of their own, the $500 withdrawal fee is waived. 

The first payment, which is considered a deposit, is not refundable unless the student is not accepted into the program through no fault of their own (they met all the requirements, deadlines, etc.). 

All UCEAP participants are encouraged to sign up for eRefund to receive refunds. Alternatively, refunds will be paid by mailed check to the student’s address in the UCEAP Portal. If a student fails to sign up for eRefund their refund could take significantly longer to reach them, especially if the mailing address in their application has changed.