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Welcome to the UCEAP Policy Manual.  Below you can browse all of UCEAP's public policies, read summaries of each policy, access the full documents, and reach out to a policy's contact.

Chapter 3. Communications

03-001 Email and Communication
Policy Contact: Social Media Coordinator
Last Updated: January 1, 2020

This policy provides guidance for communicating with UCEAP and the student's support network members during participation in UCEAP programs.

Chapter 4. Information Technology

04-001 Terms of Use
Policy Contact: Director of Information Technology
Last Updated: July 31, 2023

This policy provides the terms of use for all public users of UCEAP digital properties (e.g., websites, apps).

04-002 Website Privacy
Policy Contact: Data Privacy and Compliance Officer
Last Updated: January 31, 2023

This policy is for all public users of UCEAP digital properties concerning our privacy practices.

04-003 Cookies
Policy Contact: Director of Information Technology
Last Updated: November 6, 2023

This policy is for all public users concerning UCEAP and its providers' use of website cookies.

04-004 Conducting Business Electronically
Policy Contact: Data Privacy and Compliance Officer
Last Updated: August 23, 2021

This statement contains additional terms for all users of UCEAP digital properties, including the agreement to conduct business electronically, as opposed by other means.

04-005 International Staff Privacy Notice
Policy Contact: Data Privacy and Compliance Officer
Last Updated: January 23, 2019

This notice provides comprehensive information relating to the types of information UCEAP collects from international staff, the purposes for which the information is used, and the rights international staff retain in regard to their information.

Chapter 5. Health and Safety

05-001 Student Travel
Policy Contact: Health & Safety Analyst
Last Updated: February 1, 2022

This policy includes information on the US Department of State Travel Advisories for US travelers planning international travel as well as general requirements for students who engage in travel as part of their UCEAP study abroad experience.

05-002 Student Travel Insurance
Policy Contact: Health & Safety Analyst
Last Updated: February 1, 2021

This policy contains information on automatic enrollment in travel insurance for UC degree-seeking students.

05-003 Mexico Travel
Policy Contact: Program Specialist for Mexico
Last Updated: May 7, 2020

This policy stipulates limits on travel within the country of Mexico.

05-004 Substance Abuse
Policy Contact: Health & Safety Analyst
Last Updated: January 1, 2022

This policy serves to inform students, faculty, and staff of how UCEAP views and responds to substance abuse.

05-005 Sexual Violence and Sexual Harassment
Policy Contact: Health & Safety Analyst
Last Updated: January 1, 2022

This policy expresses UCEAP's commitment to maintaining a community and atmosphere free of harassment, exploitation, or intimidation. It also details prohibited behaviors and methods of reporting.

05-007 Program Cancelation
Policy Contact: Director of Health & Safety
Last Updated: January 1, 2022

This policy describes the rationale for discretionary cancelations of UCEAP programs that are based on US government agency assessment and on UC Presidential Directives on travel restrictions generally due to security, health, academic quality, or operational concerns.

Chapter 6. Student Affairs

06-001 Academic Conduct
Policy Contact: Global Programs, Assoc. Program Director
Last Updated: January 1, 2020

This policy contains the principles of academic integrity students must be willing to bear individual responsibility for in their work while studying abroad.

06-002 Student Privacy Notice
Policy Contact: Data Privacy and Compliance Officer
Last Updated: August 9, 2021

This policy is intended for all UCEAP applicants and students regarding our privacy practices.

06-003 Family Educational Rights and Privacy Act (FERPA) Notice
Policy Contact: Data Privacy and Compliance Officer
Last Updated: October 30, 2023

This notice serves to inform you how UCEAP is adhering to this federal law to protect the privacy of student records.

06-004 Student Conduct
Policy Contact: Global Programs, Assoc. Program Director
Last Updated: November 10, 2023

This policy provides a code of conduct for all students, defines types of misconduct, and provides disciplinary measures which maybe taken by staff. You may also access the implementing Procedures for 06-004 Student Conduct.

06-005 Guide to Study Abroad (2023-24)
Policy Contact: Health & Safety Analyst
Last Updated: February 7, 2023

This collection of documents provides a comprehensive handbook of guidance to UCEAP applicants and participants in addition to the policies in this UCEAP Policy Manual. You may also access the 2022-23 Guide to Study Abroad.

Questions?

If you have any questions about a UCEAP agreement, policy, or data privacy practice, please feel free to reach out to our office and we will respond within 1 to 2 business days.

Data Privacy and Compliance Officer
privacy@uceap.universityofcalifornia.edu
805-893-7407